Navan vs Concur: Which Travel & Expense Platform is Right for You?

Compare Navan and SAP Concur for corporate travel booking and expense management. Detailed breakdown of pricing, features, and which platform fits your team size and budget.

Updated 2026-10 · 2026

Navan

Modern travel and expense platform with integrated booking

Custom pricing, typically $12-15/user/monthuser/month

Strengths

+Intuitive modern interface with consumer-grade UX
+Integrated travel booking with real-time inventory
+Strong mobile app for on-the-go expense capture

Weaknesses

-Limited customization for complex approval workflows
-Smaller hotel and car rental inventory vs competitors
-Less robust for international VAT/GST compliance

Best for

Mid-sized companies (100-2000 employees) wanting a modern, user-friendly platform with integrated travel booking and expense management

SAP Concur

Enterprise travel, expense, and invoice management solution

Custom pricing, typically $8-12/user/month for Expense, $18-25/user/month for full suiteuser/month

Strengths

+Comprehensive global travel inventory and partnerships
+Deep SAP ERP integration for enterprise workflows
+Extensive international tax and compliance features

Weaknesses

-Complex, dated user interface
-Long implementation timelines (3-6 months typical)
-Expensive for small to mid-sized companies

Best for

Large enterprises (2000+ employees) needing comprehensive global travel management, complex approval workflows, and deep ERP integration

Feature Comparison

Feature	Navan	SAP Concur
Travel Booking	Integrated booking with real-time inventory, consumer-style interface	Extensive global inventory through GDS, corporate travel agency integration
Expense Capture	Mobile receipt scanning, auto-categorization, credit card integration	Receipt imaging, email forwarding, credit card feeds, OCR technology
Policy Enforcement	Real-time policy checks at booking, automated out-of-policy flagging	Configurable policy rules, pre-trip authorization, multi-level approvals
Mobile App	Highly rated iOS/Android apps with offline mode	Full-featured mobile apps, though less intuitive interface
Reporting & Analytics	Real-time dashboards, standard reports, basic custom reporting	Advanced analytics, custom report builder, SAP Analytics Cloud integration
Accounting Integration	QuickBooks, Xero, NetSuite, Sage Intacct integrations	Deep SAP integration, plus Oracle, Workday, NetSuite, and 100+ ERPs
International Support	Multi-currency, 20+ languages, basic VAT handling	150+ countries, 40+ languages, comprehensive VAT/GST compliance
Invoice Management	Basic vendor payment tracking	Full AP automation with Concur Invoice module
Implementation Time	2-4 weeks typical	3-6 months typical for full deployment
User Training Required	Minimal - intuitive interface	Significant admin and user training needed
Customer Support	Email, chat, phone support with dedicated CSM for larger accounts	Tiered support based on plan, extensive knowledge base, community forums
Minimum Contract	Typically 1-year commitment	Multi-year contracts common for enterprise

The Verdict

Navan wins for mid-sized companies prioritizing user experience and fast deployment, with pricing that's competitive despite being custom. SAP Concur remains the enterprise standard for organizations over 2,000 employees needing comprehensive global coverage, complex workflows, and deep ERP integration. If you're under 500 employees, Navan's modern interface and faster ROI typically outweigh Concur's enterprise features.

How to switch from Navan to SAP Concur

1Export all historical data from Navan: go to Reports and download expense reports, trip/booking history, and transaction feeds as CSV or XLSX; for complete receipts and approval audit trails, request a full data export via Navan's API or your account manager before cancelling.
2Kick off SAP Concur implementation with your assigned deployment team, mapping your chart of accounts, expense categories, and approval chains from Navan into Concur's configuration.
3Import historical expense data into Concur using its Data Import Tool or SFTP batch upload for bulk CSV files, since Concur doesn't support a direct one-click import from Navan exports — plan for a manual reconciliation pass.
4Reconnect integrations inside Concur's admin console: corporate card feeds, SSO (Okta/Azure AD), and ERP connectors (NetSuite, SAP, Workday) that previously ran through Navan.
5Rebuild your travel and expense policies, multi-level approval workflows, and VAT/tax rules in Concur's policy engine to mirror what you had configured in Navan.
6Run a 2-4 week pilot with a small group, train admins through Concur University, then cut over the full team and deactivate Navan logins and corporate card links once everyone is confirmed on Concur.

Navan vs SAP Concur: common questions

How do I export my data from Navan before switching?+

In Navan, go to the Reports section and use the export function to download expense reports, trip history, and transaction data as CSV or XLSX files. For a full historical record including receipts and approval audit trails, use Navan's API or request a full data export from your account manager, since the self-serve UI export is limited to date-range reports.

What do I lose by moving from Navan to SAP Concur?+

You lose Navan's consumer-style booking interface, faster 2-4 week implementation, and simpler mobile UX. Concur's interface is more dated and admin-heavy, and expect a 3-6 month rollout instead of weeks, plus more time spent on config and training.

Does SAP Concur have a free tier that works for a small team?+

No, SAP Concur doesn't offer a free tier or self-serve starter plan — all pricing is custom quote based on company size, and it's generally not cost-effective for teams under roughly 25-50 employees. If you're small, Navan or a lighter tool like Expensify/Ramp is usually cheaper and faster to stand up than Concur.

Will Concur integrate with the same tools I'm using with Navan (QuickBooks, NetSuite, Slack)?+

Yes, Concur supports NetSuite, QuickBooks, and 100+ ERPs, generally with deeper enterprise-grade connectors than Navan, especially for SAP, Oracle, and Workday environments. Slack and lightweight app integrations are more limited compared to Navan, so check your specific integration needs before switching.

Is SAP Concur more expensive than Navan over time?+

Concur's per-user Expense pricing ($8-12/user/month) can be cheaper than Navan's $12-15/user/month, but the full travel+expense suite ($18-25/user/month) often costs more once you add implementation fees, training time, and multi-year contract commitments. Total cost of ownership is usually higher for Concur due to longer onboarding and more admin overhead, even if the list price is similar.