Concur vs QuickBooks: Which Expense Management Tool is Right for You?
Compare SAP Concur and QuickBooks for expense tracking and financial management. Concur specializes in travel and expense management for enterprises, while QuickBooks offers comprehensive accounting with expense tracking for small to mid-sized businesses.
Updated 2026-08 · 2026
SAP Concur
Enterprise travel and expense management platform
Strengths
- +Automated expense report creation from receipts
- +Integrated travel booking and expense management
- +Strong policy compliance and approval workflows
Weaknesses
- -Expensive for small businesses and startups
- -Complex setup and configuration process
- -Requires minimum user commitments
Best for
Medium to large enterprises with significant travel expenses and complex approval hierarchies
QuickBooks
Comprehensive accounting software with expense tracking
Strengths
- +Full-featured accounting platform with expense tracking
- +Invoicing, payroll, and tax preparation included
- +Receipt capture via mobile app
Weaknesses
- -Not specialized for travel expense management
- -Limited approval workflow capabilities
- -Can be complex for users who only need expense tracking
Best for
Small to mid-sized businesses needing full accounting software with basic expense tracking capabilities
Feature Comparison
| Feature | ||
|---|---|---|
| Receipt Scanning | Advanced OCR with automatic categorization | Mobile receipt capture with basic OCR |
| Travel Booking | Integrated travel booking platform | Not available |
| Approval Workflows | Multi-level approval hierarchies with policy enforcement | Basic approval capabilities |
| Accounting Integration | Integrates with major ERPs (SAP, Oracle, NetSuite) | Native accounting platform |
| Mileage Tracking | GPS-based automatic mileage tracking | Manual mileage entry with IRS rate calculations |
| Corporate Card Integration | Direct feeds from major card providers | Bank feed imports |
| Invoicing | Not available | Full invoicing and billing features |
| Tax Preparation | Expense categorization for tax purposes | Comprehensive tax preparation and filing |
| Payroll | Not available | Full payroll processing (additional cost) |
| Mobile App | Full-featured iOS and Android apps | Mobile app with receipt capture and basic features |
| Reporting | Detailed expense analytics and compliance reports | Financial reports with expense breakdowns |
| Starting Price | $8-12 per user/month (enterprise pricing) | $30/month for entire company (Simple Start) |
The Verdict
Choose Concur if you're an enterprise with significant travel expenses and need specialized travel booking, policy enforcement, and advanced expense management workflows. Choose QuickBooks if you're a small to mid-sized business that needs comprehensive accounting software with basic expense tracking, or if you don't have heavy travel expenses. QuickBooks offers better value for most small businesses, while Concur is purpose-built for enterprise travel and expense management.