Best Todoist Alternatives 2026
Task management and to-do list app for personal and team productivity. Find free, indie, and cheaper options that work for your team.
Want to calculate your exact savings from Todoist?
Calculate Todoist Savings →What is Todoist?
Todoist is a clean, intuitive task management app known for its natural language input, cross-platform availability, and powerful integrations. It supports personal productivity and team collaboration with projects, labels, and filters. Pro plans start at $5/user/month.
Key Features
Why Look for Todoist Alternatives?
Todoist excels at personal task management but lacks the depth needed for complex team projects. Teams outgrowing simple to-do lists often need Gantt charts, dependencies, or resource management that Todoist does not offer.
Common Pain Points
- •Limited project management features compared to full PM tools
- •Free tier restricts to 5 active projects
- •No built-in time tracking or resource management
- •Team features feel bolted on rather than native
Todoist head-to-head
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All Project Mgmt alternatives →What would you save without Todoist?
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Tips for Switching from Todoist
Todoist alternatives: common questions
How do I export my Todoist tasks before switching?+
Todoist lets you export each project as a CSV or use templates (Project menu > Print/Export) but this doesn't include full task history or comments. For a complete backup, use the Todoist API or Sync API to pull all projects, tasks, and labels in bulk. Most alternatives like Asana, ClickUp, and Notion have dedicated CSV importers that map Todoist fields, but check formatting first since due dates and recurring patterns sometimes need manual fixing after import.
What features will I lose if I switch from Todoist?+
You'll likely lose Todoist's natural language date parsing (typing 'every Monday at 9am' and having it just work), which few competitors replicate as smoothly. You'll also lose the Karma gamification system and the minimalist, distraction-free interface that Todoist is known for. Tools like Asana or ClickUp gain you dependencies and Gantt charts but add UI complexity for simple personal task lists.
Is a free plan enough for a small team of 5?+
Todoist's free tier caps you at 5 active projects, which is tight for a 5-person team splitting work by project. Asana's free plan supports unlimited projects for up to 10 users but limits some views (no Timeline/Gantt), while ClickUp's free tier includes unlimited members and tasks but caps storage at 100MB. For most small teams, Asana Free or ClickUp Free will cover basic needs longer than Todoist Free before you hit a paywall.
Will my Slack and Google Calendar integrations still work after switching?+
Asana, ClickUp, and Trello all have native Slack and Google Calendar integrations comparable to Todoist's, so daily workflows shouldn't break. Notion's calendar sync is weaker and typically requires a third-party tool like Zapier to connect Slack notifications. Check each app's integrations page before migrating if you rely on specific automations, since Todoist's Zapier/Make templates won't carry over automatically.
How does the cost compare over a year if I switch to Asana or ClickUp?+
Todoist Pro runs about $48/user/year billed annually ($4/month), while Todoist Business is about $72/user/year ($6/month billed annually). Asana's Starter plan is $10.99/user/month ($131.88/year) and ClickUp Unlimited is $7/user/month ($84/year) billed annually, so ClickUp is roughly comparable while Asana costs more per user. If your team can stay on free tiers (Asana Free or ClickUp Free), you'd pay nothing versus Todoist's paid tiers, making the switch immediately cheaper.
Pro Tips
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Calculate My Todoist Savings →Looking for Something Similar?
Check out alternatives for related tools in the same category.