How to export your data from Klaviyo

Klaviyo has no single 'export all data' button. Contacts are exported list-by-list or segment-by-segment as CSV files (up to 700 columns each), while campaign/flow analytics and reviews are exported as separate CSVs from their own sections; full event/metric history requires the SFTP export tool or the REST API.

Formats: CSVPlan: Any plan - list/segment CSV export is a core feature; predictive analytics columns only appear if the account meets Klaviyo's predictive analytics eligibilityRole: Owner, Admin, or Analyst to export a list or segment; Owner or Admin to access the Downloads tab and re-download files

✓ Verified against Klaviyo's official documentation, September 2026

Step by step

1Log in to Klaviyo and go to Audience > Lists & segments.
2To export every contact in the account, first create a segment that includes all profiles, then open it; otherwise click into the specific list or segment you want to export.
3Click the Manage list or Manage segment dropdown.
4Select Export list to CSV or Export segment to CSV (this option is hidden if your role lacks permission - only Owner, Admin, and Analyst users see it).
5Wait for the export to finish processing; larger lists/segments take longer to generate.
6Click your organization name in the bottom-left corner, then Settings > Other > Downloads.
7Find your export in the Downloads list and click Download; exports remain available here for 30 days.
8Repeat separately for other data: use Export Analytics inside Campaigns or Flows for performance CSVs, and Export Reviews inside the Reviews section for review data.

What the export includes

✓Email address
✓Phone number
✓Profile properties (default fields like first/last name, city, and custom properties you've added)
✓Date added
✓Channel consent details (email and SMS consent status and consent timestamp)
✓Predictive analytics fields (expected date of next order, predicted CLV) if the account qualifies

What it doesn't include

✗Event data (opens, clicks, purchases, etc.)
✗Predicted gender
✗List/segment membership summary (which lists or segments a profile belongs to)
✗Messages a profile has received
✗Campaign and flow content/performance data (exported separately via Export Analytics)
✗Full event/metric history (only available via SFTP export or the REST API)

Before you start

⚠You can only export up to 700 columns per CSV at once.
⚠There is no built-in 'export everything' button - you must create a segment containing all profiles to export your full audience.
⚠Only Owner, Admin, and Analyst roles can trigger a list/segment export; the Export option is invisible to other roles.
⚠Downloads are only kept for 30 days in Settings > Other > Downloads - download files before they expire.
⚠Export processing time scales with data volume; exporting very large lists or full event data can take a while.
⚠Campaign analytics, flow analytics, and reviews each have their own separate export flow and CSV format - they are not part of the list/segment export.
⚠Getting full historical event/metric data out (not just profile fields) requires the SFTP export tool or Klaviyo's REST APIs, not the standard CSV export.

Where to take your data

Free and cheaper tools that can take a Klaviyo export. See all Klaviyo alternatives →

Brevo

Alternatives

In Brevo, go to Contacts > Import a list, upload the Klaviyo CSV, and map columns like email, phone, and custom properties to Brevo attributes.

MailerLite

Alternatives

In MailerLite, go to Subscribers > Import subscribers > Copy/paste or upload a CSV file, then map the Klaviyo CSV columns (email, name, custom fields) to MailerLite fields.

Listmonk

In this free, self-hosted, open-source tool, use Subscribers > Import subscribers, upload the Klaviyo CSV, and map the email/attributes columns; consent/opt-in fields need manual mapping since Listmonk's subscription status model differs from Klaviyo's.

Exporting from Klaviyo: common questions

Can I export all my Klaviyo data in one file?+

No. Klaviyo doesn't offer a single full-account export. Contacts are exported per list or segment as CSV, and campaign/flow analytics and reviews each have their own separate CSV export.

How do I export every contact in my account, not just one list?+

Create a segment that includes all profiles, then export that segment to CSV from the Manage segment dropdown.

Does the CSV export include email opens, clicks, or purchase history?+

No. List/segment CSV exports only contain profile fields (email, phone, properties, consent, date added) - event data like opens, clicks, and purchases is excluded.

How long do I have to download my export before it disappears?+

Exports stay listed in Settings > Other > Downloads for 30 days after they're generated.

Which Klaviyo roles can export data?+

Owner, Admin, and Analyst roles can export lists and segments; the export option won't appear for other roles.

How do I get my full event/metric history out of Klaviyo, not just profile data?+

The list/segment CSV export doesn't include events. For full event and metric history, Klaviyo provides an SFTP export tool and REST APIs that return data as JSON.