How to export your data from Grammarly Business

Grammarly Business doesn't have one central 'export all data' button. Admins/account managers export team and per-member usage analytics as CSV from the admin console, and Knowledge Share style-guide terms can be bulk-exported from their own page; actual written documents must be downloaded one at a time by each user from inside the Grammarly Editor, in the original file format (e.g., .docx) or as a document-stats PDF.

Formats: CSV, DOCX, TXT, PDFPlan: Analytics & Knowledge Share export: Grammarly Business or Enterprise (analytics dashboard is included in Pro, Plus, Business, Enterprise, and Education plans); document downloads: any plan with Grammarly Editor accessRole: Admin, account manager, or group manager for analytics/Knowledge Share exports (or a member with a custom role, Enterprise only); each individual user for their own documents

✓ Verified against Grammarly Business's official documentation, September 2026

Step by step

1Sign in to the Grammarly admin console as an Admin or Account Manager.
2Go to Analytics > Team overview and click Export in the upper-right corner to download aggregated team usage/performance data as CSV.
3Go to Analytics > Member usage and click Export in the upper-right corner of the table to download per-member usage data as CSV.
4Go to the Knowledge Share page and click Export in the upper-right corner to bulk-download your organization's custom terminology/style-guide entries.
5For actual written documents, have each team member open their document in the Grammarly Editor, click the Menu icon (three horizontal lines) in the upper-left sidebar, and select Download - the file exports in its original uploaded format (or .docx).
6Repeat the document download step per file and per user; there is no admin-level bulk export of everyone's documents.
7Optionally, for a single document's writing stats, open Overall score and choose Download PDF Report.

What the export includes

✓Aggregated team writing/usage analytics (suggestions accepted/rejected, scores, activity by app such as Slack, Gmail, Google Docs, ChatGPT, etc.)
✓Per-member usage statistics
✓Knowledge Share custom terminology and style-guide entries
✓Individual documents' text and formatting, downloaded one file at a time in their original format
✓Per-document writing-statistics PDF report

What it doesn't include

✗A single bulk export of all team members' documents at once - each document must be downloaded individually by its owner
✗Domain/application breakdown data in the team overview export when using a custom date range
✗Analytics or Knowledge Share export access for users with the base 'user' role (export requires admin/account manager/group manager or a custom role)
✗Billing/invoice history, SSO/SAML configuration, or audit logs (not documented as part of any export)

Before you start

⚠There is no single 'export my whole workspace' feature - analytics, Knowledge Share terms, and documents each have to be exported separately
⚠Regular team members with the 'user' role cannot export team analytics; only admins, account managers, group managers, or Enterprise custom-role members can
⚠For custom date ranges, the team overview export omits the domains/applications breakdown data
⚠Assigning group manager permissions or creating custom export roles is an Enterprise-only capability
⚠Documents can only be downloaded one at a time from inside the Editor, by the person who owns them

Where to take your data

Free and cheaper tools that can take a Grammarly Business export. See all Grammarly Business alternatives →

Grammarly Free

Alternatives

Downloaded .docx/.txt files can simply be reopened by uploading them into the free Grammarly Editor at grammarly.com - no special import step needed.

LanguageTool

Upload the downloaded .docx file (or paste the text) into the LanguageTool web editor or use its browser/desktop app to re-check the same content.

Hemingway Editor

Open the downloaded document, copy the text, and paste it into the Hemingway App online editor to re-run readability checks.

Exporting from Grammarly Business: common questions

Can I export all of my team's Grammarly documents in one go?+

No. Grammarly Business has no admin-level bulk document export - each document has to be opened in the Editor and downloaded individually by whoever owns it.

What format is the analytics export in?+

Team overview and member usage analytics are downloaded as CSV files from the Export button in the top-right corner of each analytics page.

Who is allowed to export team analytics?+

Admins, account managers, and group managers can export analytics; on Enterprise plans, members with a custom role granting analytics permissions can too. The base 'user' role cannot export.

Can I export our team's custom terminology/style rules?+

Yes - go to the Knowledge Share page and click Export in the upper-right corner to bulk-download all terms.

Do I need a paid plan to see and export usage analytics?+

Yes, the analytics dashboard (and its export option) is included in Pro, Plus, Business, Enterprise, and Grammarly for Education plans, not the free plan.

What format do individual document downloads come in?+

A document downloads in the same format you originally uploaded it in (e.g., .doc stays .doc); .txt uploads currently download as .docx.

Sources

This guide was written from Grammarly Business's own documentation and checked against it in September 2026. If a step has changed, the official page wins.