Best Teamwork Alternatives 2026

Teamwork lets you export projects, tasks, time logs, and invoices as CSV files from each project's settings or via the company-wide export options in admin settings. There's no single one-click full-account export, so larger accounts may need to export project by project. For a full backup, Teamwork's API can also be used to pull data programmatically if you have many projects.

You'll likely lose built-in project budgeting, profitability tracking, and detailed resource/workload management, since most general project management tools don't offer billing features natively. Client-facing portals with granular permissions are also less developed in tools like Asana or Basecamp. If invoicing and budget tracking matter, you'll need to pair the new tool with separate billing software.

For a small team (under 10-15 people) managing a handful of projects, free tiers from Asana, Trello, or ClickUp often cover task management, basic boards, and limited automation. You'll typically hit limits on time tracking, advanced reporting, or guest/client access, which are core to how agencies use Teamwork. If client billing or detailed time tracking is essential, budget for a paid plan on whatever tool you choose.

Most major alternatives (Asana, Monday.com, ClickUp) integrate with Slack, Google Workspace, and Zapier, similar to Teamwork. Direct QuickBooks or invoicing integrations are less common outside of Teamwork and tools built specifically for agencies, like Monday.com's billing add-ons or dedicated invoicing apps. Check each tool's integration list for your specific billing or accounting software before switching.

It depends on team size and which features you need. Tools like Trello or Asana have usable free tiers for small teams, which can save money versus Teamwork's paid-only tiers for time tracking and client portals. But if you need built-in billing and resource management, you may end up paying for a project tool plus separate invoicing software, which can offset the savings.