Best Smartsheet Alternatives 2026
Work management and automation platform. Find free, indie, and cheaper options that work for your team.
Want to calculate your exact savings from Smartsheet?
Calculate Smartsheet Savings →What is Smartsheet?
Smartsheet combines spreadsheet familiarity with project management power. Pro starts at $9/user/month with automation. Business is $32/user/month with more features.
Key Features
Why Look for Smartsheet Alternatives?
Smartsheet's pricing adds up for larger teams. The interface is spreadsheet-based which doesn't suit everyone. Modern tools like Notion offer more flexibility.
Common Pain Points
- •Learning curve for advanced features
- •Can be expensive at scale
- •Mobile experience is limited
- •Not as flexible as Airtable for databases
Best Smartsheet Alternatives (3)
Airtable Free
$0
100% savings
1,200 records per base on free tier. Great for small projects.
Best for: Small teams and personal projects
Note: 1,200 records per base
Visit Airtable Free →Notion
$0
100% savings
Free for personal use with databases, tables, and project management.
Best for: All-in-one workspace needs
Visit Notion →Google Sheets
$0
100% savings
Free spreadsheets with collaboration. Add-ons extend functionality.
Best for: Teams comfortable with spreadsheets
Visit Google Sheets →How to export your data from Smartsheet
Excel (.xlsx), PDF, Google Sheets, Image/PNG (Gantt view only), Microsoft Project XML (Gantt view only) · verified against official docs
Smartsheet head-to-head
More Project Mgmt tools people are leaving
All Project Mgmt alternatives →What would you save without Smartsheet?
Pick your team size and see the yearly number.
Tips for Switching from Smartsheet
Smartsheet alternatives: common questions
How do I export my data from Smartsheet before switching?+
Smartsheet lets you export individual sheets to Excel, CSV, or PDF from the File menu, and you can export entire Reports the same way. There's no single one-click account export, so for large workspaces you'll need to go sheet by sheet or use the Smartsheet API to pull data in bulk. Attachments and comments have to be downloaded separately since they don't come with a standard export.
What features will I lose if I move from Smartsheet to Airtable or Monday.com?+
You'll lose native Gantt-chart-driven resource management and the built-in proofing/approval workflows (ProofHQ) that Smartsheet ships with. Airtable has weaker timeline/Gantt views without add-ons, and Monday.com's resource management is less mature than Smartsheet's for complex scheduling. If your team relies heavily on critical-path scheduling or document proofing, expect to add a plugin or accept a downgrade in that specific area.
Is a free plan enough for a small team replacing Smartsheet?+
Airtable's free plan (unlimited bases, up to 1,000 records per base) and Monday.com's free plan (up to 2 seats) can cover very small teams doing simple tracking, but neither matches Smartsheet's automation or reporting depth at the free tier. For a team of 3-10 people doing real project management, you'll likely need a paid plan on whichever tool you pick within a few months.
Do Airtable and Monday.com integrate with the same tools as Smartsheet?+
Most core integrations overlap — Slack, Google Workspace, Microsoft 365, and Salesforce are supported by all three. Smartsheet has stronger native connectors for enterprise tools like Jira, Tableau, and DocuSign, while Airtable and Monday.com lean more on Zapier/Make for the long tail of integrations. Check your specific enterprise integrations (e.g., SAP, ServiceNow) before committing, since coverage varies by plan tier on all platforms.
Will switching actually save money over time?+
For teams under 20 users, Airtable ($20/user/month Team plan) or Monday.com ($9-19/user/month Standard/Pro) can come out cheaper than Smartsheet Business at $32/user/month, especially if you don't need Smartsheet's advanced automation or resource management. At larger scale, savings shrink because all three vendors charge similarly per seat once you hit enterprise tiers, so the switch mainly pays off if you were overpaying for features you don't use.
Pro Tips
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