ClickUp vs Notion

ClickUp wants to replace all your project management tools. Notion wants to replace all your docs and wikis. Both have generous free tiers, but they approach productivity from very different angles.

Updated 2026-09 · 2026

ClickUp

The everything app for project management and productivity

$7/user/moper user/month

Strengths

+Genuinely does project management, docs, whiteboards, and time tracking in one app
+Free tier is generous with unlimited tasks and members
+Multiple views: list, board, Gantt, calendar, timeline, and more

Weaknesses

-Feature overload can be overwhelming for new users
-Performance gets sluggish on large workspaces
-Mobile app is clunky compared to the desktop experience

Best for

Teams that want one tool for project management, task tracking, and collaboration without buying five different subscriptions.

Notion

All-in-one workspace for notes, docs, wikis, and databases

$10/user/moper user/month

Strengths

+Docs and wikis are genuinely best-in-class
+Database views make it a flexible project tracker when needed
+Beautiful, clean interface that people actually enjoy using

Weaknesses

-Not a real project management tool. Databases can fake it, but it is not ClickUp
-No built-in time tracking, goals, or workload views
-Can feel slow on large workspaces with many databases

Best for

Teams that care most about documentation, knowledge bases, and wikis, with lightweight project tracking as a bonus.

Feature Comparison

Feature	ClickUp	Notion
Free tier	Unlimited tasks and members	Unlimited pages for individuals
Task management	Excellent, purpose-built	Database-based, flexible
Docs and wikis	Good, improving	Excellent, best-in-class
Time tracking	Built in	No
Gantt charts	Yes	Via timeline view (limited)
Automations	Powerful, built in	Basic
Templates	Good selection	Massive gallery
API	Yes	Yes

The Verdict

If your team lives in project management and needs tasks, sprints, time tracking, and Gantt charts, ClickUp is the better fit. If your team lives in docs and wikis with some lightweight task tracking on the side, Notion wins. The mistake is trying to force either tool into the other's strength. Pick based on where your team spends 80% of its time.

How to switch from ClickUp to Notion

Full ClickUp export guide →

1Export your ClickUp data: go to Workspace Settings > Import/Export and export each Space or List you need as CSV. Export Docs separately using the Doc's own export option (PDF, HTML, or Markdown).
2Clean up the CSVs before importing. Notion's CSV import maps columns to database properties, so rename headers to match the property names you want in Notion (Status, Assignee, Due Date, etc.).
3In Notion, create a new database and use Import > CSV to bring in your tasks. Repeat for each ClickUp List, then link related databases together with relation properties if you need cross-project views.
4Rebuild your automations manually. Notion doesn't have ClickUp-style automation rules, so recreate recurring workflows using Notion's basic database automations or a connector like Zapier/Make for anything more complex.
5Recreate your integrations one by one (Slack, GitHub, Google Calendar) using Notion's native connections, checking that notifications and syncing still work the way your team expects.
6Run both tools in parallel for one sprint or two weeks. Have the team log new tasks in Notion while keeping ClickUp read-only, then fully cut over once everyone's comfortable navigating the new structure.

ClickUp vs Notion: common questions

How do I export my data from ClickUp before switching to Notion?+

Go to your Workspace Settings, then Import/Export, and run an Export for the spaces or lists you need. ClickUp generates a CSV (or Excel) file per list, plus a separate export option for Docs. There's no single one-click export of your entire workspace with structure intact, so plan to export list by list.

What features do I lose if I move from ClickUp to Notion?+

You lose native time tracking, Gantt charts, goals, and workload management, none of which Notion has built in. You'll also lose ClickUp's more advanced automation rules, since Notion's automations are limited to simple database triggers. If your team relies on sprint views or dependency tracking, expect to rebuild a rough version using linked databases and templates.

Is Notion's free plan enough for a small team's project tracking?+

Notion's free plan works for individuals but caps team workspaces at a limited number of blocks and doesn't include enough collaboration features for most small teams. For task tracking with more than 2-3 people, you'll likely need the Plus plan at $10/user/month. Compare that to ClickUp's free tier, which supports unlimited tasks and members even without paying.

Does Notion integrate with the same tools ClickUp does?+

Notion connects to Slack, Google Calendar, GitHub, and Zapier/Make, covering the basics most teams need. But it doesn't have ClickUp's native integrations for time tracking apps, help desks, or CRM tools, so any workflow built around those will need a third-party automation tool to bridge the gap.

Is Notion cheaper than ClickUp over time?+

Not necessarily. Notion's Plus plan is $10/user/month vs ClickUp's Unlimited plan at $7/user/month, so ClickUp is actually cheaper per seat at the entry paid tier. Notion can still make sense if it lets you drop a separate docs or wiki tool, but don't switch expecting to save money on the project management side alone.